Flexible work schedules and remote working options have necessitated the use of tools to manage a scattered workforce. When team members are not in the same physical location, project management tools provide features that support and enable the daily Standup meetings, allow real-time messaging and help everyone stay on the same page.
A good project management software lays out workflows, task assignments, statuses, and deadlines openly for all to see. This transparency helps managers as well as team members track progress, understand expectations, and feel accountable.
Backlog management, story mapping, and sprint planning among many other key activities, can be simplified by the use of these tools. The use of Gantt charts, Kanban boards and other visual aids can help to map out, itemize, conceptualize and prioritize tasks, and track workflows while monitoring critical paths and activities that are in the red.
Managing people is challenging since it involves the human aspects of employee morale, work-life balance, and job satisfaction. Using a project management tool gives project and team managers a bird’s eye view of their people and their workloads, helping them best utilize every team member’s time and skills, while ensuring that they don’t get overburdened and stay motivated and energized.
Project management tools help teams adopt an incremental and iterative approach to working, equipping them to deal with risks by being more flexible and easily course-correct in case of unexpected changes, without any major adverse impacts on the deliverables.
Easy access to all important information related to a project simplifies collaboration, scheduling and resource management, shortening decision cycles. Also, with increased transparency, the workforce is more accountable and therefore more driven to perform.
Project Management tools help realize the intangible benefit of promoting a sense of belonging among team members. Having a common workspace to share issues, highlight risks or ask for help are just some examples of how a good project management tool can help team members support each other and humanize their work.