SwiftKanban Knowledge Base

Configuring Card Types on Board

Important Information: By reading this Help page, you will get to know how to configure Card Types in the Old Board layout. If you want to manage the same in the New Board layout, see this Help page.

Your organization may have card types other than the default card types created in the application. With a Manager role on the board, you can enable the card types on the Kanban Board. These will be listed in the List of Card Types view.

To view the Card Types that are available for your Board, go to the List of Card Types view from the Kanban Board by clicking the Board Editor icon and then the Card Types icon on the Board Editor view.

From the List of Card Types view, you can:

Enable/Disable Card Type on the Board

To activate the card type, go to the Kanban Board and click the Board Editor icon on the Side toolbar. In the Board Editor view, click the Card Types icon on the Side toolbar.

From the List of Card-Types view, click the check box for the required card type. If you want to enable all card types for your SwiftKanban board, select the check box on the column header.

You will now see the card type in the list when adding a new card, and also the legend in the Legends menu on the board on navigating to your board again.

To deactivate a card type for a particular board, navigate to Kanban Board>Board Editor>Configure Cards and on the list of card types view, clear the selection for required card type. Clear the check box on the column header, to deactivate all the card types at one go.

Note: You won’t be able to deactivate a card type if cards of that card type are available on the board including the backlog board.

Change Card Type Color

To change the card type color for your board, double-click the card color in the Card Types view and select a color from the color palette. On returning to the board, the new color is seen for the card type.

Define Default Task Templates/Predefined To-Dos for Card Types

The Default Task Templates is a useful feature for a team who has a set of pre-defined Tasks for particular work type. After the manager creates a To-Do list, these appear by default when a card of that type is added on the board. Team members have to just update the To-Do status for the To-Do they work on.To create a default To-Do list for a card type, see Predefining To-Dos for Card Type help.

Create Card Type

With an Admin role, you can create a card type from a Kanban Board, besides creating from the Admin > Settings view. On creating a card type from the board, you can enable it for the board, change the card color and define a default To-Do list for it. However, to define the layout, List view, custom fields, etc., you will have to configure the card type from Admin > Settings view.

  1. To create a Card Type, if you are on the board, click the Board Editor icon, and then click the Configure Card Types icon on the toolbar in the Board Editor view.
  2. Now, click the Create icon in the List of Card Types view. Enter the Card Name, etc.  Note that the export process for cards will fail for Ms Excel export if the card type name contains any of these special characters – [ ]? / \ *. This is a limitation of Microsoft Excel that it does not accept worksheet names containing these characters.
  3. Select the card color from the palette and click Submit.

Design Card Carousel

Tips: We have an exciting in-app Learning Enabler, called Challenges that would help you learn and edit the Card Designer interactively. Please navigate to Help & Support > Challenges from the top level menu and try out the Challenges.

You can define the card carousel to see card attributes you prefer to track on the card and in the order, these should appear. Every board can have its own configuration on the card carousel.

Go to the Card Designer view on your board by navigating to Kanban Board >Board Editor > Card Designer.

The new card designer allows you to configure more attributes and icons compared to the old card designer with a better look and feel. The first row of the card shows fixed attributes like the Card ID, Title, Profile Pic, Options, and three flags and actions. The second and the third row shows the attributes that are selected in Card Attribute on the right side of the window. The last row shows the flags and icons.

To view an attribute with its values, select it in the Attributes menu. To hide it, clear the selection. To change the order, just drag the attribute and drop in between the two attributes as you want. Make the changes once the previous change is saved successfully.

To view actions and flags on a card, select the checkboxes in the top and bottom icon toolbar. The Actions are shown on the first half of the last row of the card. The Flags are shown on the second half of the last row of the card.  A total of 8 flags and actions can be shown in this row (four flags and four actions).  The bottom icons can be shown by selecting them in the bottom toolbar whereas the top icons can be shown by selecting them in the top toolbar.

The sample card gives a preview, which refreshes automatically after every change. The changes are reflected when you return to the board.

Note that the default enterprise settings of the card carousel are inherited onto the board. If the board has changed the configuration, the same will reflect, overriding the enterprise settings. For example, if the Admin has hidden the ‘Rank’ for the Enterprise and you still see the attribute on your board, it means that it is not hidden for your board.

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