SwiftKanban offers you five different flags as listed below; you can use one or more as appropriate:

  • Manual: If you want to simply highlight a card for discussion.
  • Risk: If you identify a risk with a card.
  • Issue: If you identify an issue with a card.
  • Block (or Blocker): If you are stuck for any reason while working on a card and are effectively blocked from making progress, and want to inform others for any help needed. It is marked as ‘Blocked’ until you unblock it.
  • Vote: If you want to show the relative importance of a card over other cards. Later you can prioritize the cards as per the number of votes.

You can apply flags in two ways:

  1. Single Flagging – Applying a flag on a card.
  2. Multiple Flagging – Apply a flag multiple times on a card with different Reason Codes.

Single Flagging

You can apply a flag by clicking on the respective flag. Let’s understand the steps of applying and removing different types of flags.

Using the Manual Flag:

1.   On the Kanban board mouse-over the required card to display all the flags.
2.  To activate the Manual flag ,click  icon, enter a comment and then click Save.

This will highlight the flag, which indicates that the card needs to be discussed.

Note: Any team member can raise a flag, however, only the same team member is able to remove the flag.
3.   Once the discussion is completed, the owner can unflag the card anytime. To unflag, simply click the flag again, a comment and then click Save.
Note: Any comment that was entered while activating or removing the manual flag is recorded in the Comments and Activity Log tab.
Mouse hovering the flag displays the name by whom it is flagged.

To Flag a card with an Issue:

1.   On the Kanban board, mouse-over the required card to display all the flags.
2.   Click  to activate the Issue flag.

When you click the Issue flag, SwiftKanban allows you to capture Issue Code as well as Comments about that issue using the “Add Comment” pop-up.

3.   From the Issue Code dropdown list, select the appropriate issue code.
Note:The Issue Code list can be defined as Master List under SwiftKanban Settings under Admin menu. For more information on defining master lists, refer to the Define Master Lists article.

4.   Enter any comments for flagging this card to describe the Issue. This is a mandatory field.

5.   Click Save, to save you comments.
This will highlight the flag, which indicates there’s an issue associated with the card. Mouse hovering the flag display details such as User Name, Date and Time when it was flagged,Issue Type, and Issue Description.

6. To remove the Issue flag, click the highlighted Issue flag again, enter the comment and click Save.

Note: Any comment that was entered while activating or removing the Issue flag is recorded in the Comments and Activity Log tab.

To Flag a card with a Risk:

1.   On the Kanban board mouse-over the required card to display all the flags.
2.   Click to activate the Risk flag.
When you click the Risk flag, SwiftKanban allows you to capture Risk Code as well as Comments about that issue using the “Add Comment” pop-up.
3.   From the Risk Code dropdown list select the appropriate risk code.
Note: The Risk Code list can be defined as Master List under SwiftKanban Settings under Administration. For more information on defining master lists, see the Define Master Lists page.
4.   Enter any comments for flagging this card to describe the Risk.

This is a mandatory field.
5.   Click Save, to save your comment.
This will highlight the flag, which indicates there’s a risk associated with the card. Mouse hovering the flag display details such as  User Name, Date and Time when it was flagged,RiskType, and Risk Description.

6. To remove the Risk flag, click the highlighted Risk flag again, enter a comment and click Save.

Note: Any comment that enter while activating or removing the Risk flag is recorded in the Comments and Activity Log tab.

To Flag a card as a Blocked Card

1.   On the Kanban board mouse-over the required card to display all the flags.
2.   Click to block a card.
When you click the Blocker flag, SwiftKanban allows you to capture Blocking Code as well as Comments about why you are blocking the card using the “Add Comment” pop-up.
3.   From the Blocking Reason dropdown list select the appropriate reason code.
Note:The Blocking Reason Code list can be defined as Master List under SwiftKanban Settings under Administration. For more information on defining master lists, see Define Master Lists
4.   Enter any comments for why you are blocking this card to describe the problem you may be facing. This is a mandatory field.
5.   Click Save, to save your comment.
This will highlight the flag, which indicates that the card is being blocked. Mouse hovering the flag display details such as  User Name, Date and Time when it was blocked, and Blocking reason.

To Unblock a Card

This is the only flag type where you also need to enter comments when you remove the flag (unlock the card). This is because Blocking is a significant event as it indicates that all work has stopped in the card.  When a blocker is resolved, it is important to describe how it was resolved.
1.   On the Kanban board mouse-hover the required card and then click
       Add Un-Blocking Comment pop-up appears.
2.   Enter any comments for why you are unblocking the card.
3.   Click Save, to save your comment.
This will again grey-out the highlighted flag.

To use the Vote:

1. On the Kanban board hover over the required card to display all the flags.

2. Click to put your vote on the card.

This will highlight the vote, which indicates that the card has been voted.

Note: Any team member can vote, however, same team member can remove the vote also.

3. Multiple team member can vote a card. Hovering on the Vote icon displays the number of votes.

Multiple Flagging

 It lets you apply the same flag multiple times on a card. Each instance of the flag must have different reason code.

Note:  To enable this feature, you need to enable the Allow Person to add multiple flags on cards checkbox in the Admin Policy.

For example, let us consider applying an Issue flag:

  1. On the Kanban board, mouse-over the required card to display all the flags.
  2. Click to activate the Issue flag.
  3. In the Add Issue pop up, select an Issue Code from the drop-down list.

    Note: The Issue Code list can be defined as Master List under SwiftKanban Settings under Admin menu. For more information on defining master lists, refer to the Define Master Lists article.
  4. Enter any comments for flagging this card to describe the Issue. This is a mandatory field.
  5. Click Add Issue.
  6. This will highlight the flag, which indicates there’s an issue associated with the card. Mouse hovering the flag display details such as User Name, Date and Time when it was flagged, Issue Code, and Issue Description.
  7. To add another issue on the same card, click the highlighted Issue icon  on the card and repeat the step 3 to 5.
    Note: Multiple people can add an issue with the same issue code.
  8. All the added issues are shown in the Existing Issues table. While hovering over the issue icon on the card, the latest added issue is displayed.

Removing Multiple Issue from a card:

  1. Open the Add Issue Comment pop-up window by clicking the highlighted Issue Flag.
  2. In the Existing Issues table, click the Issue icon  at the end of the row for the required issue.
  3. Enter a resolve comment, and click the Issue icon  again.

    Note: Any comment that was entered while activating or removing the Issue flag is recorded in the Comments and Activity Log tab.

In a similar manner, you can apply multiple Block, Risk and manual flags on a card

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